MyOffice - Keep in touch with your office 

Email - Feature List

Windows Desktop version

The Windows Desktop version gives you full business class email with professional features like HTML formatting, spell checker, spam filter, inbox rules, out of office reply, etc.

Pocket PC version

MyOffice includes a Pocket PC version. This enables you to send and receive emails via GPRS or Wi-Fi.

Web Browser version

If you are working from a PC that doesn't have MyOffice installed (e.g. Hotel, Internet Cafe) then you can use the Web Browser version to send and receive emails. Like the Windows version, you can see all your sent and received emails no matter where you are.

Access emails from anywhere

Because your emails are held on the MyOffice servers you can log on from any PC connected to the internet and see all your sent and received emails. This means that you can work from anywhere, sending and receiving emails. e.g. emails that you send from Home will be available when you log on from Work.

Multiple Email Accounts

You don't need any new email addresses. Just enter your existing email accounts into MyOffice.

You can have as many email accounts as you like.

Email Folders

In addition to the standard folders (Inbox, Sent Mail, Outbox, Quarantine, Draft & Deleted) you can create your own email folders and direct emails to them using the inbox rules or you can simply 'drag and drop' the emails to the folders.

Shared Folders

You can share email folders with other users in your account.

This is particularly useful if you need to share a common group of emails. e.g. emails relating to a project, support emails.

Any emails stored in a 'Shared' folder can therefore be read and dealt with by any user who has access to the folder.

Email Logging against Contacts

You can set 'Email Logging' for a Contact Group. This logs all sent and received emails for every contact in the group.

This enables you to view a contact's emails from the contact window.

You can also right-click on a contact to 'Send Email' This automatically populates the email with the contact's default email address.

Inbox Rules

Inbox rules allow you to identify specific types of emails and then decide what should happen to those emails.

Inbox rules can be set up to:

Quarantine emails received from specific email addresses Quarantine emails depending upon rules you establish Move emails to folders depending upon rules you establish Quarantine attachments depending upon file extension

Spam Filter

MyOffice comes with its own Spam Filter that you can 'tune' to your own requirements

All emails classified as Spam are placed in the Quarantine folder which allows you to view them if required.

Spell Checker

You can run the spell checker:

manually when you are composing an email automatically prior to the email being sent

HTML Emails

You can send and receive HTML emails, including

HTML Signatures Import existing HTML to send in an email

Out of Office Response

The 'Out of Office Response' feature allows you to compose a message and automatically reply to incoming emails with this message. You can choose which email accounts this should work with.

Deleted Emails

All emails that you delete are stored in the Deleted Emails folder. You can choose to turn this feature off if you wish.

Draft Emails

You can compose draft emails and store them in the Draft Mails folder.

Search Facility

You can search your emails for a matching string of characters in any part of the email record.

So, for example, you can find all sent and received emails for a particular person. Or you could search on a phrase like "Firefly Project".

You can also qualify the search by specifying whether you want the search to be carried out in the From, To, Subject or Body sections of the email.

Email Options

There are numerous email options you can configure:

Automatically check for new emails every xx minutes Play sound when email received Mark emails as 'read' after xx seconds Automatically add new recipients to contacts Option to prevent embedded graphics from being displayed Options for saving large attachments to the server Automatically check spelling before sending emails Move deleted emails to 'Deleted' folder

Create a Task from an email

A useful feature is the ability to create a task from an email .... ideal when you need to take some action but you want to schedule it as a task for yourself or one of your colleagues.

The new task is populated with the content of the email.